4 Spring Cleaning Items for Payroll

As winter begins to melt away with all the business of year-end, we find ourselves at the perfect time to do some spring cleaning! Dust down your office and reorganize your desk, but don’t forget to declutter your payroll system as well! Make sure everything is in order to ensure you have a smooth and awesome 2018!

Employee Data

There is no time like the present to check your employee data! This can seem like a daunting task; however, it is immensely important to make sure that all your employee data is up to date and correct. If you don’t want to validate all of the employee information, take time to verify the most important items like their social security numbers and correct legal names. A slip of the finger can be the cause of needing to file amended returns or having to wait for amendments with the government in 2019.

Don’t worry, we are here for you! We can help you get the reports you need to make this task as easy as can be! Remember, one or two small mistakes caught at the beginning of the year can save you a great deal of worry at the end of the year.

W4 Refresh

With all the changes in the tax tables, this would be an ideal time to have your employees revisit what they are claiming on their W4 form. Refresh them on what they are claiming and offer them the opportunity to update it. If you need a refresher on what exactly is changing with taxes in 2018, check out our blog post about it!

Payroll Schedule

Whether you run weekly, bi-weekly, semi-monthly, or monthly, it’s always good to look ahead at your schedule for the year. Check to make sure your calendar is up to date and set for the year. If you’re a company that changes their schedule every year, make sure that your new schedule and the payroll system are synced up exactly.

Holidays shouldn’t slow you down or cause a stop on your payroll! Check to see what holidays or federal reserve holidays intersect with your payroll schedule. Be prepared to run a few days early around holidays. Get that on the books ahead of time so it doesn’t take you by surprise. If you want to bump up a payroll date, you can do that too! Just contact your personal representative!

Pay special attention to your payroll runs that are the final check dates in the quarter or year. Being aware of these payrolls can help you get everything recorded in payroll on time and smoothly.


Has your company updated their benefits for the new year? Springtime is the perfect time to make sure everything is balancing with your updated plans. You can never be too careful! Taking time to check all the deductions coming out of employee checks is always worthwhile. Making sure your deductions are starting out right makes it easier to keep them right throughout the year.

Smooth Payroll is Better Payroll

Here at Performance HCM, we want to help you make sure that your payroll running smoothly and cleanly. We want to make sure you start this year on the right foot. That’s why we offer an array of reports that give you the necessary data in an easy-to-read fashion. Need help with finding the right report? Contact your Customer Service Representative and ask them what report is right for your spring cleaning items. We are happy to help make sure your 2018 is off to smooth and clean start!

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